Job Description

SUMMARY

The Payroll Administrator is responsible for administering payroll for 300+ U.S.-based exempt and non-exempt employees, across multiple states. This role performs timely and accurate processing of biweekly payroll cycles, maintains payroll records, and responds to employee inquiries. The Payroll Administrator works closely with HR and Finance to support payroll operations and continuous improvement initiatives.

DUTIES AND RESPONSIBILITIES

• Processes biweekly payroll for exempt and non-exempt employees across multiple U.S. states, ensuring accuracy and compliance with federal, state, and local regulations.
• Maintains and updates payroll records, including new hires, terminations, pay changes, and benefit deductions, in designated HRIS / payroll system(s).
• Collaborates with HR and Finance teams to ensure accurate employee data and resolve discrepancies.
• Prepares and distributes payroll reports for internal stakeholders and assists with audits as needed.
• Ensures compliance with wage and hour laws, tax regulations, and company policies.
• Responds to employee inquiries regarding payroll, timekeeping, and tax-related matters in a timely and professional manner.
• Administers 401(k) program, processing biweekly contributions, monitoring eligibility criteria, distributing required annual notices, and performing quarterly verification of system.
• Assists with year-end processes including W-2 preparation, reconciliation, and reporting.
• Advances payroll function by identifying opportunities to streamline processes and enhance system functionality. 
• Performs additional duties as required.

REQUIREMENTS

Associate degree in Business, Finance/Accounting, or related field, or equivalent work experience.

Minimum of four (4) years' experience processing payroll for organizations with several hundred employees. Multi-state payroll experience a plus. 

None

Skills & Abilities

• Prior experience using HRIS & payroll systems to process payroll (UKG experience a plus).
• Solid knowledge of FLSA, DOL, and other payroll-related legislation.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Excellent communication skills, with ability to communicate effectively across a variety of audiences.
• Strong problem-solving, decision-making, and analytical skills.
• Robust knowledge of Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, etc.)

Physical Requirements

• Ability to remain stationary at a desk for prolonged periods of time.
• Ability to lift and carry supplies and materials up to 20 lbs on occasion.
• Ability to use office equipment, computers, and various electronic devices constantly throughout workday.
• Ability to move around office environment and reach with hands and arms regularly.
• Ability to communicate with others verbally and in writing, on a frequent basis.
• Ability to focus and complete tasks throughout workday in office environment.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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