Job Description

We have an outstanding Contract position for an Administrative Assistant Specialist to join a leading Company located in the Naples, FL surrounding area.

Job Responsibilities:  

• Following established procedures, perform a variety of administrative responsibilities.
• Operate word processor, personal computer, or CRT to perform the full scope of word processing, graphics and/or publishing applications, as well as creating documents containing financial or statistical data or scientific, technicalor legal terminology.
• Enter and manipulate data on spreadsheet, data base orfile management programs and perform a broad range of typing projects.
• Set priorities and procedures for accomplishing work. Maybe required to delegate portions to others or offer assistance and support to others.
• Collect data, conduct research andcompile information using a variety of mathematical calculations for a broad range of reports and projects.
• Compose, analyze anddistribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
• Conduct meetings or presentations.
• Conduct inquiries into specific problems, such as delays, to ensure objectives are being met. 
• Communicate potentially negative situations to management in a constructive manner.
• Read mail, highlight action or important items, attachrelevant files or information before distributing. 
• Respond to routine correspondence or draft routine responses for review and signature.
• Interface effectively with team members, functional departments andcustomers. 
• Screen calls, respond to routine questions andreceive and/or escort visitors.
• Schedule appointments and make domestic and international travel arrangements.
• Coordinate with internal and external executive‐level staff to schedule in‐house and off‐site meetings. 
• Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers anddeveloping agendas.
• Maintain accurate and up‐to‐date files and record systems. Maintain confidential records and reports.
• With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgementand familiarity with applicable procedures.
• Perform other related responsibilities.

Basic Hiring Criteria:

• High School Diploma or equivalent.
• Three years related office experience or demonstrated ability to perform described responsibilities. Educationcertificate in the applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area. Ability to accurately record meeting proceedings, where applicable.
• Need to have data entry, dataanalysis experience. Must be proficient or masteryof Excel including using advancesformulas, pivot tables, macros (automation) graphing, modeling.
• Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required. Must demonstrate effective verbal, written andinterpersonal communication skills.
• Ability to work effectively with others and be a participative team player.

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