Duties: provide secretarial and reception support for the department of Financial Services; schedule meetings, secure meeting rooms, and manage the department’s calendar; manage the departments shared email inbox; enter purchase and travel requisitions for Financial Services staff; answer multi-line phone system and respond/transfer/notate as appropriate; order office supplies; update department website; post journal vouchers and budget adjustments into the general ledger; assist in the coordination, control, and completion of special projects as requested; prepare data reports and assist with budget and financial accounting duties as required; reconcile and pay charges for external services such as Pepsi, Verizon, Sudden Link, etc; order cell phones and other devices through the University’s business account and ensure asset security; assist with monthly billing and reconciliation of various accounts; provide corporate card backup support in entering changes, addressing questions, reconciling logs, and entering information for monthly payments; maintain users in DPS system and adjust access as requested; approve purchase orders and assign purchase order numbers and purchasing codes; address DPS questions and train users as requested and other duties as assigned.
Qualifications: bachelor’s degree in business or related field preferred; associates degree and 2 years of closely related professional service may substituted; proficient word processing, spreadsheet and data base skills; excellent written and oral communication skills; well organized and flexible to respond in shifting priorities; demonstrates ability to work independently as well as in a collaborative fashion; maintain the highest level of confidentiality and professionalism. All SAU faculty and staff demonstrate a commitment to the value of all members of the SAU community, to excellence in interpersonal behaviors, and effective collaboration with colleagues. Joining the SAU family requires commitment to our culture of Continuous Quality Improvement.
Applicants may apply online at www.saumag.edu or pick up an application in the Office of Human Resources, Overstreet Hall, Room 115, and mail it to the Office of Human Resources, Southern Arkansas University, 100 E University, MSC 9288, Magnolia, AR 71753. Non-listed references may be contacted. AA/EOE
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